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Planners meet to prepare for 2012 Oktoberfest

By Kenny Mitchell DeKalb News Editor
July 17, 2012 at 11 p.m.

The first official meeting of the year for the OKTOBERFEST committee was held at the DeKalb Storm Shelter Monday night as the plans for this year's fall festival are in full gear with two months before the biggest event in DeKalb gets underway.

The meeting began with a little humor as Joni Haldeman displayed a gift basket that will be given away to one of the many volunteers after the event. The gift basket was specially prepared with items for "the day after" including acid reducer, Epsom salts, BC powder, eyes drops, concealer and hemorrhoid cream. The basket will be given away on the last night of the festival to the volunteer voted most worthy by their peers.

Those attending the meeting then got busy on the planning of the event in hopes of increasing the $23,000 total that was given away to local organizations from last year's proceeds.

Committee members noted they are off to a good start with over $6,000 already in the fund due to a good number of sponsors and vendors already in the books. This good start was lauded with members remembering the years that they had started the planning process with absolutely no money in the bank.

The planners then decided on a theme for this year's OKTOBERFEST, opting to stay with the Hometown Heroes theme of years before and to this year give a special salute to all of the merchants and businesses of DeKalb,

Next up was the color selection for this year's t-shirts. After a review of the available colors and a discussion on what colors had been used recently and what would work better to make the volunteers readily noticeable, the committee members voted to go with kiwi green for the volunteer shirts and a light gray for the shirts to be sold to the public.

A review of the individual events came next on the agenda as it was noted that sponsors were needed for the events like the softball tournament, the backyard jam, the dessert walk and also for barricade duty around town. Those in attendance were asked to come up with ideas for new events and to have them ready for the next meeting scheduled for July 30.

Haldeman also noted that this year was a year for the All School Reunion and cited an increased interest in that event in light of the overwhelming success of the recent DHS Bear Band reunion.

The last item of the night focused on the changes to the way proceeds from the festival will be given back out to local organizations.

To protect themselves and safeguard their tax exempt status, the OKTOBERFEST committee has implemented a grant application process that will insure that those benefitting from the event are actively involved in its success and are organization that are tax exempt as well.

Those requesting funds will be required to manage an event at the festival and to fill out a grant application to attempt to qualify for those funds.

The grant application asks questions referring to membership and areas of service and whether or not the group meets the requirements of a non-profit as described by 501c3 of the 501a U.S. Tax Code and/or under Section 11, 18e and f under the Texas Tax Code.

The application also asks the organization to list the amount of money being requested and how it is planned to be used.

Those expecting to request funds from this year's OKTOBERFEST are required to attend the next committee meeting scheduled for July 30.



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